Timesheet

Hello everyone

I am looking for a turnaround that would enhance the timesheet experience for my team.

The actual view doesn't allow to custom the fields showed. Sometimes, our task description is the same for multiple projects of phases (custom element set up as a project element) and therefore the team can't figure out where to put their time appropriately.

Did you experience something similar ? How do you handle it ?

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Comments

Elizaveta Bogdanova

Hi @Claude Perreault, welcome to the Community 👋

I'm not sure I understand you correctly here, would you like to have filters or custom fields somehow shown for tasks on the timesheets? We have a Product Feedback thread here dedicated to timesheets filters, please feel free to upvote that idea if that's something you'd also like to have.

Apologies if I misunderstood!

Hitesh Karkal

Hi @Claude Perreault If tasks are similar, the project name/folder name are seen while searching for the tasks, by hovering over the tasks & additionally the folder name/Project Name is seen once the task is added. You may also try with a combination of task name & project name since timesheet add task feature is not looking for an exact match

Claude Perreault

To precise I am looking for custom fields as well as easily have the parent name (doen't work when project inside projects)

Claude Perreault

In attemp to better explain the issue here are additional informations:

It concerns the ability to structure our project plans with a clear, hierarchical sequencing system.

Specifically, we need to assign a numbering structure that reflects the project’s work breakdown hierarchy — for example, using levels such as 24-1154, 24-1154.1, 24-1154.1.1, and so on, as shown in the GSS_WBS_SEQ column in the example I’ve attached below.

This type of structured numbering is essential for us to maintain clarity in project tracking, reporting, and invoicing.

I initially tried using the task ID, but it doesn't follow the project hierarchy. A temporary solution was to create a custom field to manage this manually, but since custom fields cannot be made mandatory in Wrike, it often gets overlooked when team members update the project plan — which makes consistency difficult to maintain over time.

Given the operational impact, I would greatly appreciate your guidance or recommendations from the community on how to implement or automate this kind of hierarchical numbering within Wrike, or any possible workaround that would help us manage this reliably.

I’ve attached an example of our current project structure for your reference.

Thank you very much in advance for your help — I look forward to your advice.

Basudha Sakshyarika

Hey @Claude Perreault! Thank you for explaining with an example. There are similar threads on Automatic Project Numbers and setting "Required" custom fields that might be helpful in your case. Please feel free to follow and share your feedback under those posts as well. 😊👍🏽

Juliette PORTEFAIX

Hi @Claude Perreault,

I am interested in your GSS_WBS_SEQ column. Is it a calculated field? Or is it a field that must be filled in manually?
Does it allow you to report on a specific WP?

Thank you in advance for your help !

Claude Perreault

This is manually documented. I couldn’t find anyways to automate this in wrike despite all my research.

Pietro Poli

Hi @Juliette PORTEFAIX, @Claude Perreault for now the only way I've found to manage fields like GSS_WBS_SEQ is use wrike integrate.

Claude Perreault

Thank you for your comment.

Yes , using Wrike integrate had been suggested to us , however this means to double our yearly cost just for this.

I which Wrike would support alternative solution, such as : 1 license with wrike integrate or a custom patch made by them or am external affiliated firm.

In the end I still beleive this feature is mandatory for project management software. My humble thought