Seeing projects, rather than tasks, in workload view

Hi there, I manage a large team working across multiple projects. Workload view (especially with effort allocation) seems very useful in giving me an overview of team utilisation, but the granularity it provides is often too detailed for my needs. What would suit me much better would be if I could see at a high level which projects the team is working on. So rather than showing tasks in the workload view, I'd like to see projects - is that currently possible? If not, it would be an extremely useful feature to add. Thanks, MW

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Brendan Sheppard

I agree with this one. If there's a current solution I'd like to know about it please.

Permanently deleted user

Hi Mateusz, I can see how viewing your team's Workload based on Folders/Projects, not tasks, could come be useful. Thanks for sharing here so others can discuss and vote.

There is another post that I think you might be interested in reading and voting for. It's about Expanding and Collapsing subtasks in Workload Tab. It's not exactly the same as your suggestion but members there have some interesting workarounds so they can identify Projects by using task prefixes.

@Brendan, thanks for your vote and input here also 👍

Shannon Barrowman

I agree with this and was just about to put this request in as well.

From a project management perspective, I need to look at all the projects that have been assigned to the current project manager. This allows me to not over book a PM, but can see who has what time available and when they will be available for new projects.

Permanently deleted user

Thanks for your input Shannon! Please make sure you've voted on this post and to take a quick look at the idea I've linked in my above comment. Any other questions, I'm here to help 🙂

Nicolas Crestin

Agree ! It's actually a feature I'm looking for before choosing the best Project Management Tool. I need a global workload view as a manager. Is this feature coming soon?
Thanks,

Nicolas

Permanently deleted user

Hi all, this is not on the short-term roadmap at the moment but it's something our Product Team are interested in so, as above, please continue to vote, add use-cases and input here wherever possible. Thanks 🙌

Denise Davis

We're having the same issue with our team, especially the folks on the production side. The My Work view is overwhelming because it shows a number of tasks that look exactly the same since we use a number of request forms to create our Projects/Jobs.

The only workaround I've found is to create a Task Report for each user on the production team filtered by All Active, with the date set for the fiscal year, grouped by Parent folder, which for us is the Projects/Jobs.

After I run the report, I drag the Parent Folder column to the first position. The team member can later sort by due date, project name, etc.

We've just started using these, so the jury is out.

Wrike is very powerful and flexible, but one of the barriers I'm having with my team is this sensory overload. Coming off Basecamp, which was really simple (too simple), it's been jarring.

Jochen Kranzer

I´m also very interested in this feature. You have my vote.

Any updates on the development roadmap? Do you already know, when (or if) we can expect this feature to arrive in Wrike?

Stewart Lightfoot

Hey guys, only just come across this page this is something we have been requesting since we started in 2016. We have many project types that reside within folders and then tasks fit within the projects. This allows the workload view to show head lines projects and parts of the projects for the multiple teams we run. One challenge to watch for is the user role, to ensure you have enough licenses to allow each member to be visible. The workload view is the most useful tool as a calendar function but in my eyes still the most lacking due to the restriction of user types and costs.

Patrick Farrell

This is an absolute must. We have teams that use the workload view to monitor and allocate team members workloads, but if projects are not included, it is an incomplete view and the project is lost to to the manager.

Elizaveta Bogdanova

Hi everyone, thanks so much for sharing your feedback here. I don't have an update to share at the moment, but I'll get back to you when I have news. We'll add a Product Feedback status to the original post once it reaches 60 votes, so please keep voting 👍

John Lunsford

When a team works on projects that continue to flow in and out, how is it recommended to manage workload of team members without being able to see these on a project level?

Having Projects in the Workload view similar to how is available in Table view would be a fantastic way to address this.

Kennedy Zadra

Hi, as a company that uses the project feature exclusively in Wrike it is highly disappointing that this Workload feature cannot also pull projects. Other Wrike features have the option to pull projects, so it would seem natural that this would too.

A solution to this would be great.

Kennedy Zadra

367187107974 Is there a current update on this on the roadmap?

Mary Belzer

I need to be able to manage Project Manager workload. I assign Project Managers to project-level work in Wrike, and this functionality is essential to manage my team's workflow in Wrike. Currently have to use a spreadsheet, which is much more prone to human error. Voted!

Lingbo Lu

Hi everyone,

I'm a Product Manager at Wrike. Thanks for participating in this thread! We're working on improving this functionality at the moment.

We have some designs that we would like to put in front of our customers to get early feedback and make sure that we are heading in the right direction. I'd encourage you to book a time with our team to give us direct feedback on the design at your earliest convenience here.

Thanks in advance!

Wrike team

Elizaveta Bogdanova

Hello everyone, please check out the above message from Lingbo 👆 if you're interested to share your feedback and use-case with the team directly as they are planning on improving the Workload view 🙂

Gary Perkins

Hi All, I am part of a new team of Wrike users, and we found this thread about the same "Project View" feature we were trying to find while getting acclimated with the tool. Is this still on the development roadmap? The link above from Lingobo is no longer active, and any info you can share is appreciated, thanks!

Cansu Yetisgin

Hi @Gary Perkins, welcome to the Community!

Have you considered switching to "View by: Projects" on the Workload chart?

Then you will have a list of projects and assignees grouped under them. Please let me know if this helps 🙋🏻‍♀️

Thomas Dernell Elliott

The feature defined in this post would be a major value add, it seems that Projects are less capable entities than Task in the workload view. Having to switch an item type to a Task, when in actuality it represents a Project, seems unnecessary. If I want to allocate a Project to a manager, and the Tasks under the project to individual contributors, seems like something the workload view should provide.

Rohan V

Hi @Thomas Dernell Elliott, thanks for supporting the suggestion mentioned in the above post and for sharing your feedback as well. Your comment has been forwarded to the Product team. If there are any developments in the future, I’ll make sure to provide you with an update 👍

Roger Evans

Hello all. What I'm looking for is a way to view active projects in kanban or board view. We have used Trello for years as a visual "project phase" visual. Our projects last several years and move from business development to estimating back to business development and finally to procurement and logistics. I've been looking through quite a few PM software platforms trying to find this but it seems all kanbans are build solely for a task manager. Please let me know if there's a way to accomplish the above with Wrike as we need to make a decision soon on what platform we will move forward with. Thank you!

Rohan V

Hi @Roger Evans, welcome to the Community! 🙋

Thanks for posting your question. I’ve asked our support team to reach out and assist you, they’ll be in touch shortly. In the meantime, let me know if you have any other questions.