Add Ad-Hoc assignees without an invitation

As a project manager, there are sometimes projects that I'I need to monitor where it's not necessary for others to worry about logging in and completing their tasks. Sometimes, often actually, my assignee's are contractors or vendors who won't or we don't want to use Wrike. In these instances, I have to assign all the tasks to myself (or a generic user account that I created for this purpose). With numerous projects like this, it starts to get very confusing to manage.

I have began to put a comment on the individual task with the person's name who is responsible for completion, but this has a lot of restrictions and additional effort to get an overview of all the ongoing projects/tasks. I have also considered adding a custom field for non-wrike assignees but that means I still have to assign myself or a generic user to the task, which muddies up my reports and dashboards.

It would be nice if you could add an ad-hoc user name to the assignee without requiring them to be sent an invitation.

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Comments

Mike Dreaneen

Good idea has it been followed through

Shaun Huth Primary

I need this feature as well. I've been trying to create fake users with email addresses that don't work however this limits me being able to sort the assignee.

Elizaveta Bogdanova

Hi everyone, thank you for posting and supporting this suggestion! The team doesn't have this in their short-term roadmap, but please continue sharing your feedback and upvoting the post - it helps the team understand the popularity of the suggestions here.

Michael Raulli

I agree that this is a necessary feature. Especially for using Wrike in an industrial setting. In my situation, there are a small number of project managers (<10) and a large number of the people (~100) getting work allocated who are factory workers or field installers. Generally, the factory and field workers do not have a company email address, so using collaborators is not a solution, unless I create a hundred dummy emails. I can use the job role feature to aggregate the work of everyone in the factory or field, to see overall usage, but I don't know how to get a more granular view of what indivudals are assigned to.

Elizaveta Bogdanova

Thank you for sharing your use-case here, @Michael Raulli, and welcome to the Community! 🙂

Chris Schenk

Couldn't you just add a custom field called, for example, 'Owner' and add in the person's name there?

Sarah Nassif

I wish this feature existed! It would simplify our role as project managers especially with field teams who don't use Wrike but whom we send to-do lists to.

Elizaveta Bogdanova

Hi everyone! Have you considered using Job roles for this? Would be interesting to hear your thoughts!

@Sarah Nassif Welcome to the Community 👋

Angela Trout

Job Roles appears to be an option only for the Enterprise Pinnacle plan. Any other suggestions?

Cansu Yetisgin

Hi @Angela Trout, welcome to the Community, and thank you for posting. At the moment, the workaround to this would be to create a dummy user as suggested above.

Brandon Larocque

I share the need to have resources on tasks that are not users. This seems like project management 101. I have vendors, partners, customers that might be responsible for a task that have zero need/desire/willingness to log in an use Wrike. I still need to be able to assign tasks in a project to them and track budget/spend/dates/dependencies/etc. If I'm building a house, do you really think my painter, drywaller, electrician, plumber, etc are going to create and verify a user account just so I can manage my own project? ...I think not. Similarly, if I'm, say, a marketing company, my freelance designer, copywriter, ad managers, etc are not going to log in and use my project management system. My landlord isn't going to create a user account in order for me to assign them tenant improvements on my leased office space. It's almost ridiculous that Wrike doesn't allow assigning tasks to non-users.

Cansu Yetisgin

Hello @Brandon Larocque, thank you for taking the time to share your feedback and use case. I'm passing it on to our Product team.

Kira Hammond

There's another request for this here /hc/en-us/community/posts/360033310913-Dummy-Virtual-Users?input_string=Dummy combined it's up to ~100 in support of this feature

Elizaveta Bogdanova

Thank you @Kira Hammond, we keep track of similar threads and their vote counts internally 👍

Welcome to the Community 👋

KASEY ANDERSON

+1 - this would be great to have!

Dennis Stewart

We have a similar requirement where work of others impacts our schedule. But these other workers are not part of our team, in fact they are rather generic, not an individual. For example, the project GC is responsible to perform several tasks that are not in our work scope but affect our ability to complete our work scope. So when we create the Gannt chart we need to track their performance to gauge our performance. This is a really useful feature and a major hole in the product right now.

Rohan V

Hi @KASEY ANDERSON thanks for the +1! And @Dennis Stewart thank you for sharing your example. Your comment has been sent to the relevant team, and I’ll be sure to post any updates here.

On another note, I’d like to welcome you both to the Community! 🙂 When you have a moment, feel free to check out our “All about Community” forum to help you get started. It includes various resources such as our badge program, guidelines, quick start guide, and much more.