Wrike for Onboarding

Hi everyone!

I’m Marisol, part of the Solution Innovation team at Wrike, and right now, we’re exploring how teams are using Wrike for onboarding purposes — and how we can improve that experience to better support your goals.

We know that having a smooth and structured onboarding process sets the tone for a new employee’s success. I’d love to learn from your experiences and gather insights on how you’re currently managing new hire onboarding in Wrike.

Here are a few questions to get the conversation started:

Are you currently using Wrike for any type of onboarding process? If so, what does that look like?
Which Wrike features (e.g., blueprints, request forms, dashboards, automations) have been the most helpful for onboarding?
Have you customized any workflows to support your onboarding tasks? How is that working for your team?
What challenges or pain points have you faced when trying to build or maintain onboarding flows in Wrike?
Is there something you wish Wrike could do better when it comes to onboarding in an HR context?
Any tips or success stories you’d like to share with others exploring onboarding in Wrike?

Your input is incredibly valuable—not just to us, but to the entire Wrike Community. Thank you in advance for sharing your insights and helping us continue to improve!

Find more posts tagged with

Comments

Amy Hunter

Hi everyone,

Currently our onboarding process for Wrike looks like this;

I send the invitation to log in and share the Knowledge base and training resources folder which I have set up. I also send an email with links to an online training course which we have created and customised for the way that our teams use Wrike. I also share helpful webinars and training by Wrike.
I reach out to new team members to check in with them and see if they require any extra help. We also have power users within each team that new users can ask for help.
I set up a team dashboard and help with creating a personal dashboard which works for that particular team.

Things that are working- having a knowledge base with pages on our best practice and how we use Wrike e.g. explaining our naming conventions, custom fields and request intake process. I also have an FAQs page for common queries and instructions on how to update personal settings and other hints and tips. I reference these pages often – not just for onboarding and new users.

I feel it has helped to customise training and how to guides for our particular use, this compliments the training run by Wrike and helps with new team members setting things up in the correct way from the start.

Marisol Granados

Hi Amy, 👋

Thank you for sharing your onboarding approach, it’s incredibly useful! I really like how you've customized training, built a solid internal knowledge base, and involved power users for support. The idea of setting up both team and personal dashboards is a great touch, it really helps new users feel more comfortable with Wrike from the start.

Appreciate you contributing to the conversation! 🙌

Nitisha N Prasad

Hi Marisol,

Happy to share our experience using Wrike for onboarding.

• Are you currently using Wrike for any type of onboarding process? If so, what does that look like?
Yes, we use Wrike to support our new hire onboarding process. We’ve set up a dedicated onboarding project template that includes all essential tasks grouped by week (e.g., Week 1: Equipment setup, Week 2: Systems access, Week 3: Role-specific training). Each new employee gets a copy of the onboarding template assigned to their manager and relevant departments.

• Which Wrike features (e.g., blueprints, request forms, dashboards, automations) have been the most helpful for onboarding?
Blueprints are essential — we’ve built reusable templates to streamline onboarding for different roles. Request forms have also been useful for triggering onboarding workflows when a new hire is confirmed. Dashboards help managers track progress, and automations ensure task reminders and status updates are sent without manual follow-up.

• Have you customized any workflows to support your onboarding tasks? How is that working for your team?
Yes, we’ve tailored workflows to include stages like “Pending Setup,” “In Progress,” “Awaiting Input,” and “Completed.” It’s working well — the visual progress tracking has improved accountability, and everyone involved knows exactly where each task stands.

• What challenges or pain points have you faced when trying to build or maintain onboarding flows in Wrike?
One challenge is ensuring the right level of customization for different departments without duplicating too many templates. It can also be tricky to manage ownership when onboarding involves multiple teams (e.g., IT, HR, team leads). We sometimes find that tasks fall through if not properly reassigned.

• Is there something you wish Wrike could do better when it comes to onboarding in an HR context?
It would be helpful if Wrike had more HR-specific onboarding blueprints or templates to use as a starting point. Also, having more native integration with HR systems (e.g., BambooHR, Workday) could reduce duplication of effort when entering employee details.

• Any tips or success stories you’d like to share with others exploring onboarding in Wrike?
Start simple, then iterate. We began with a basic checklist and gradually built it into a full onboarding template with workflows, automations, and dashboards. Getting feedback from managers after each onboarding cycle helped us fine-tune the process. Also, using request forms to kick off the onboarding process ensures consistency across teams.

Tom Halbert

Here are a few questions to get the conversation started:

Are you currently using Wrike for any type of onboarding process? If so, what does that look like?
No - we are just starting with Wrike and would like to branch it out more to the Organisation but the cost is a little too much for the board to take. We would like to roll it out org wide if we had our choice. We will look at our own little onboarding process once we find some time in between tasks. We are using Wrike to create tasks that are assisting with this onboarding process but it is org wide - not just our team.

Guess this makes the rest of the questions not answerable but hope that in the future we can really get into this space.

Jessica Kvanvig

We currently use Wrike for onboarding. Last year, I created two blueprints: one for regular users and another for collaborators. Within these blueprints, step-by-step instructions guide new users on how to use Wrike effectively. There are also specific tasks that explain how we have tailored Wrike for our Strategic Marketing department.

When a new hire joins, their manager submits a form to add them to Wrike. This form specifies the license type, spaces to be added, and contact information. Based on these details, the new user is assigned a blueprint containing tasks that range from basic to intermediate.

Although maintaining these blueprints is time-consuming, I keep them updated with helpful tips and tutorial videos from Wrike’s YouTube channel.

I have not customized any onboarding workflows so far, but I would love to have a dashboard template that can be assigned to all new users.

Eric Fiero

I'm currently working with our HR team to start developing a Wrike onboarding process to streamline a variety of tasks, as well as familiarize new staff with the platform. This forum will serve to help me for sure!

Carol Beasley

We use Wrike for Onboarding within our Team. We have an Onboarding project/checklist blueprint that we create in addition to an Onboarding Presentation PowerPoint. The new Team Member is introduced Wrike on their first day as the Team Member and their Leader complete tasks. This gives the new Team Member experience with Wrike right away. There are 16 overall tasks with most of them to be completed within the first 2 weeks. Some of the tasks are: HR Onboarding, Hardware & System Access, the Onboarding deck, Intranet information, Next 2 weeks, 30/60/90 Day Expectations, Welcome Discussions to schedule, Wrike Training, Company Training, and 30/60/90 Day check-ins.

Marisol Granados

Hello everyone!

Thank you all for sharing how you’ve been managing your HR onboarding process—whether you’re just getting started or have been doing it for a while. We’ve created a Wrike microsolution to help streamline onboarding.

If you’d like to explore it, simply submit your request using this form, and we’ll be in touch.

https://www.wrike.com/workspace.htm#/forms?formid=2355306

Marisol Granados

Hey everyone!!

✨ If you’d like to see the HR Onboarding solution in action, we put together a quick walkthrough!

🎥 Check out the video here: https://www.youtube.com/watch?v=IRapbj43o88

It’s a great way to get a feel for how the workflows, request forms and dashboards come together. 🚀

Sherri Smith

Both links are broken

Jessica Bargenquast

One of our issues with onboarding into Wrike is that we cannot change a lot of the User Settings at the invite stage. We have to wait until user accepts the Wrike invite and then update things like their user custom fields and work schedules. It would be nice to be able to do this when we set up the invite

Marisol Granados

@Sherri Smith Thanks for letting us know, I have updated both links, they should be working now.

Jenn O'Connor

The request form link is broken

Basudha Sakshyarika

Hey @Jenn O'Connor! 🙋🏻‍♀️ All the solutions are now part of the Template Gallery for easier access. If you’re looking for the HR Onboarding template, you can find it at this link. Also, check out this Help center page for all the details on the Template and Solutions Center. Please feel free to let me know if you have any questions 😊👍🏽

Marisol Granados

Hello @Carol Beasley!

I really liked your comment and believe that it it fits a lot with what we built and would be great to get your feedback on the solution for HR Onboarding, is it ok with you if we schedule a meeting (30 minutes) for us to show it to you and get some inputs?

Thanks in advanced!

Marisol Granados

Hi @Eric Fiero!
Thanks for your message here and sharing that you are now using Wrike for the onboarding, I would really liked to hear some of your ideas on how the process was built and share with you what we built for HR onboarding to get some feedback and hopefully we can both benefit from it.

Let me know if this is of your interest and we can schedule some time to meet.

Marisol Granados

Let me know if this is of your interest and we can schedule some time to meet.

Marisol Granados

Hello @Carol Beasley!

Thanks in advanced!

Marisol Granados

Hi @Jessica Kvanvig

Thank you so much for this reply, I would really like to see the way your team is currently managing the onboarding and also show you what we have built, I could really use your feedback to see if there are any improvements we could make and how we can both benefit from it.

Thanks in advanced!