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Mapping Form Field answers/responses to custom fields at task level

Anthony A

A recent feature was released that enabled mapping of form answers to custom fields at the project level when a request is submitted. However, the mapping only occurs at the project level custom fields and not at the task level custom fields. It would be nice if those form answers could be mapped to the custom fields at the task level for more in depth reporting. Currently, I have to manually go fill in all custom fields at each task level to match what is at the project level.

Hey everyone! Happy to announce that Cascading Form Responses to Subitems is now live 🎉

Form answers can now automatically flow down to subitems and subprojects, giving contributors the context they need right in their own tasks without digging up to the parent item!

You can read more about it in this post : Introducing Multi Follow-Ups & Auto-Cascading in Request Forms 🔥.

We'd love to hear your thoughts! Let us know in the comments 😊

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Status: Launched

Comments

Permanently deleted user

Hi Anthony, Requests forms are something our Product Team is always looking to develop and improve so sharing this suggestion really helps with these internal discussions. We'll be sure to share your feedback with the team. Thanks!

Patty Smith

This would be helpful for our team as well.

Paul Copping

Great idea being able to map entered data to tasks and sub tasks in a project template.

In particular dates.

Currently I am trying to set up basic project plan which our Sales person creates from the outset of a project via request form, currently they will have to complete the request form then go into the project tasks individually and adjust the dates. This is time consuming, prone to not being completed and if delayed or not updated, starts to automatically send out incorrect notifications to those assigned.

Lauren Cooke

We have certain tasks within a project template that have critical custom field information. It would be nice to have that mapped rather than manually going in and changing it.

Permanently deleted user

Hi everyone, thanks for the input here! It would be really useful to learn some more about the type of data which is included in those Custom Fields. It's always great to learn more about processes to understand the use cases better!

Paul Copping

Hi Anastasia,

This is how I would use it.

We have Project Template with standard tasks under the project which are in turn searched and reported on in Dashboards and Reports throughout the business.

(I've simplified the example below)

Project 1

with tasks underneath

Design Release
Production Release
Delivery

I would like to be able to map answers in the originating request form directly to the tasks in the new project that is created, rather than the top level project. In particular start and end dates for tasks 1 through 3.

If we can do that then those tasks will show up on the various dashboards and reports.

Also not all our projects have all the tasks so would like to be able to tick / select which tasks are required and only those are made active when copied.

Hope this helps.

Lauren Cooke

We have data specific to a task, like the custom "job type" or "ad budget" for a particular task in the project. When we running a billing report we can run it based on the custom field like "job type" and get all of the same job types in the report. Currently, if the request form is mapping to a Project Template, the "job type" field gets mapped to the project and not the particular task.

There's also valuable project information that would be helpful to see in every task, so we don't have to click on the Project to view that info. I want the option to map custom fields to all tasks within the project. We have a field that asks what company/client the project is tied to, and it would be nice to have all the tasks associated within the project because that info is very helpful to see in Task View & Table View.

Patty Smith

We created a "Type of Work" field, where we track how many hours spent in design, writing/editing, photography/video, social media, etc. It would just be nice if the form could be set to a particular type of work when a task is created.

Anthony A

I've created an array of custom fields. Most of these fields are drop down in structure or a checkbox. I've also implemented some checkbox custom fields to report on but those are typically harder to report on the more checkboxes you add. Examples below:

Geo Location to choose city (Dropdown)
Are you using an agency (yes/no checkbox)
Type of Project (Dropdown)

Lauren Cooke

What Paul said is a very similar workflow for us as well!

Stephanie Westbrook

Hi everyone, thank you for the additional details here! It's helpful in understanding why you would want to see this functionality. If anyone else wants to describe their use case, feel free to share below, we'll read all new comments.

Mark Nestor

I'd like to map a field in the request form to the project owner (so the person who is requesting would choose the project owner from a dropdown, and that would populate the owner in the project

Stephanie Westbrook

Hi Mark, you can actually do that now! There are instructions on how to do it on our dynamic Request forms page. Let me know if that works for you or if you have any questions. 🙂

George Fiveash

Yes please!

All of this sounds amazing and incredibly useful, particularly cascading answers into project and task level and also being able to specify the start and end dates of different tasks in a project.

A couple of additions of my own would be;

To have the ability to map one answer to multiple locations (by this I mean a single answer could go into the description, project level, all/some of the tasks and gets suffixed to all task titles) (if you agree with this you might want to look at /hc/en-us/community/posts/115003984049-Dynamic-Forms-Mapping-to-Multiple-Destinations?page=1#community_comment_360001827333 )

To be able to apply a different workflow specifically with a request form (as you might with a folder tag or assigning an individual) via a dropdown.

I'm aware that's quite a bit of work for the Wrike Wizards 😉

Have a great day everyone and thank you for taking the time to read this

-George

Felicity Langton

we would really welcome this feature.

Users could identify which Strategic Priority (if any) thier project supports (of 3 in the strat plan) and we could report against it, and prioritise our workload accordingly.

At the moment we ask them to nominate them but then update that ourselves

call me when you get this going

Michelle Sheppard

Has any of this been addressed? My biggest frustration is that I have set up the request forms to populate custom data fields and it only pulls it in on the project level, not the task level. Then when I view a folder in table view, most of my spreadsheet is blank because the cells for the custom fields are empty. This also effects my ability to pull reports because Wrike is so task oriented.

Martin Fredstrom

Has any of this been addressed? This a huge problem and frustration. Using the request forms to populate custom data fields that don't flow through to tasks even when the button is checked is a BUG, not a missing feature.

David Kierbel

Fill in custom fields for a selection of tasks or all the tasks of a project would be a must. It's even a necessity.

It's something you can easily do in Asana. You make a selection of task and you just assign a value for a custom field to all the tasks.

Don't get me wrong. Wrike is really more complete and powerful for a lot of other functionnalities. But when I see some simple features like this missing, I'm so frustrated.

Marc Boutillette

We are just starting to use Wrike and this is a very important feature for us. Seems this would be such an easy feature to implement and a high value. Anyone at Wrike know if and when this is on the roadmap?

Permanently deleted user

Hey everybody, thank you for all of your feedback here! There are plans for this to be implemented, but it is not currently on the short term roadmap. When I have an update for you, I'll let you know.

Donna Goodwin

We are a new user and this is a must for us so glad to hear that it is coming!

Manny Freitas

This is also a must for our team!

Elizaveta Bogdanova

Thank you for reaching out @Manny Freitas! 🙌 I'm checking with the team to see if there are any updates; I'll let you know if there are any news 👍

Joshua Haupt

This is a must. We currently go in and fill out all our requests with the proper custom fields. All of our requests are task based.

Is there and update on when this will be released?

Cansu Yetisgin

Hello @Joshua Haupt, welcome to the Community 😊

Thank you for your feedback here. Currently, there are no updates in relation to this suggestion, I'll be sure to post them here if anything changes. In the meanwhile, please be sure to upvote the original post if you haven't yet. Here is a useful article explaining what happens after we receive Product feedback 🖊

Jeanine Lore

Any update on this? This is causing major issues with us. We have projects that are for a particular product, then tasks as part of that project. We have numerous tasks so going in and entering them all manually is not possible time-wise for us. Reports are really useless for us since when we we can't show the product it involves. Did I miss some setting somewhere? It seems this has been a fix needed for some time now.

Cansu Yetisgin

Hi @Jeanine Lore, thank you for taking the time to share your thoughts here, the team is aware of this feedback and we'll be sure to let you know if we have any updates🙋🏻‍♀️

Justin McArthur

We'd love to see this too. We are an internal marketing department doing work for several departments/offices ("entities"). We need to track time spent for each entity as well as how much time each individual spends on each project and for each entity as a whole.

When someone submits a marketing project request, they select their entity and we map that to our custom "entity" field. However, that custom field is on the Project level (because our form is set up to create a new project, and then we use blueprints to determine which tasks need to be included on specific project requests). Time tracking is done on the task level and rolled up to the project level. Because the custom field is not on the task level we cannot track an aggregated "employee time per entity" report without a lot of extra work.

TL;DR - we have a custom field on the project level and need it mapped to the task level to get accurate reporting without manual data entry.

Cansu Yetisgin

Hi @Justin McArthur, welcome to the Community and thank you for sharing your use case and feedback in detail. I'm passing it on to our Product team👍🏼

Timothy Quesenberry

have there been any updates to this issue/request that was reported in 2017? This is a big pain point for us. We've enabled an intake/webform to capture project info only to find that the fields from the webform are not reportable w/out manually updating each project. This would be a great feature!