Calendar Sharing with Password Protection

Our organization would love the ability to share calendars externally while having the option to password-protect them. We frequently collaborate with clients who are outside our organization and not part of Wrike. However, some calendars may contain sensitive or private information that we want to limit access to.

Adding a password protection feature would allow us to securely share relevant schedules with external partners while maintaining control over who can view the information. This would greatly enhance both collaboration and data privacy.

We’d love to see this feature implemented—thanks for considering it!

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Comments

Florian Kislich

Hi @Judy Feldmeier,

have you considered using collaborator users for giving controlled access to your calenders?

I guess a password protection without user management is not really safer than a shared link. The password could be spread with the link, and you would only feel safer than rather be.

Florian

Basudha Sakshyarika

Hi @Judy Feldmeier! Thank you for the suggestion.

I agree with @Florian Kislich on this. Using Collaborator users to provide controlled access to your calendars is a good approach, as links and passwords can still be shared. Let me know your thoughts on this! 👍🏽

Kacy Sparks

Thanks We're looking at a use case of being able to share Calendars/Roadmaps internally with people who need viewer access and to have the same features of password protected and expired links the Gantt charts have would be very useful for controlling access.

What's the best way to request this feature capability with the Wrike design team?

Elizaveta Bogdanova

Hi @Kacy Sparks, welcome to the Community 👋
I'd also recommend looking into public links for calendars in Wrike, although they won't be password protected. If you'd like to also create a password, it's also possible to use dashboard public links.

Megan Albrecht (Bethke)

Unfortunately, a lot of our team members that we are trying to share these calendars with are internal team members, but we do not want them to have full access to the information in the calendar. Thus, a public link makes the most sense. Alternatively, sometimes they are leaders within the organization requesting a visualization of information via calendar, but that do not want full access to the tool. With that, sharing via public link is important, but we would prefer to do so with password protection for sensitive information, even to our internal teams.

Rohan V

Hi @Megan Albrecht (Bethke), thank you for sharing your feedback, and for explaining your use case clearly 🙏