TL;DR: Use Partial Days Off when you’re away for just a few hours but still working that day, and Capacity Changes when your daily hours shift over a longer period. These updates help you and your team plan more realistically and keep capacity and timesheets aligned with how you actually work.
Hi Community! 👋
We’re excited to roll out smarter ways to reflect real-life availability in Wrike with Partial Days Off and Capacity Changes 🎉
Partial Days Off have been a very popular request here in the Community, and we’re thrilled to bring them to you alongside Capacity Changes so you can better plan around quick appointments, phased returns from leave, or seasonal slowdowns and keep your workload and timesheets aligned with how you actually work.
Partial Days Off 👩🏽💻
Partial Days Off are perfect when you’re away for part of the day but still working the rest of it.
Example: You have a doctor’s appointment in the afternoon but will work in the morning.
If your standard workday is 8 hours and you set a 4-hour Partial Day Off for your appointment, your required hours for that day automatically adjust to 4 hours. Your weekly required hours also decrease by 4 hours, so you only need to log 4 hours of work that day to meet your timesheet requirements.
This keeps your capacity accurate and the day marked as a working day, so your tasks stay where they are and don’t get rescheduled.
📝Note: Your daily and weekly required work hours are adjusted automatically based on your Partial Day Off exception.
How to Create a Partial Day Off
1. Open your Timesheets and select the week and date you want to update.
2. Hover over the date, open the three-dot menu, and click Add exception.
3. Choose Vacation / PTO or Other non-working, select Partial day, set the time off hours, and Add.
How Admins Can Set Partial Days Off for Users
1. Go to Settings → Work schedules under Account management and select the user.
2. Choose the date(s) and add an exception as Vacation / PTO or Other non-working with Partial day.
4. Set the reduced hours and save.
You can read more and in detail in this Help Center article.
Capacity Changes 📉📈
Capacity Changes are designed for longer-term adjustments to your daily working hours over multiple days or weeks, without changing which days are working or non-working.
Example 1 : Returning from parental leave:
You’re easing back with a reduced schedule for three months, working 6 hours per day instead of 8. When you set a Capacity Change for that period, your daily required hours become 6 hours for each working day, and your weekly required hours adjust from 40 hours (5×8) to 30 hours (5×6).
Example 2 : Seasonal workload:
Your team works fewer hours per day during a slower quarter. You can apply a Capacity Change at the schedule level so everyone on that schedule has reduced daily hours for that period, while keeping the same working days.
Again, these days remain working days, so your tasks won’t be automatically rescheduled.
How to Create a Capacity Change in Your Work Schedule:
1. You can set a Capacity Change directly from your Timesheet via Add exception or you can go to Settings → Work schedule in your profile and select the date range.
2. Under Add exception, choose Capacity change.
3. Set your new daily capacity hours and Save.
How Admins Can Set Capacity Changes
1. Go to Settings → Work schedules under Account management, then either select a work schedule (to apply the Capacity Change to everyone on that schedule) or a user (to apply it to an individual).
2. Choose the date range and add a Capacity change exception.
3. Set the daily capacity hours and save.
You can find more detailed information in our Help Center article.
We’d love to hear what you think about Partial Days Off and Capacity Changes 🙌 Share your feedback, questions, or examples of how this will help your team in the comments below 👇
