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Template Tuesdays: Personal Productivity Setup

Rohan V

TL;DR: This week’s Template Tuesdays spotlight is the Personal Productivity Setup template by Adam Katz . It helps individuals and teams improve focus, prioritize work effectively, and stay organized by combining the Pomodoro technique with the Importance Quadrant method. The template includes dashboards, automation, custom fields, custom item types, and workflows, along with project folders and a Personal Productivity Dashboard to give you a clear, structured view of your tasks and priorities.

Hey Community 👋

Welcome to Template Tuesdays! On Tuesdays, we spotlight a new space template, give you a quick overview, break down the key details, and show you how you can start using it right away ✔️

Wrike’s Templates & Solutions Center helps teams get started faster with ready-made templates for common workflows and use cases. You can find it from your profile menu, or when creating a new space, where you can browse templates created by Wrike, the Wrike Community, or your own organization. These templates are typically structured with pre-built elements such as folders, task lists, custom fields, dashboards, and automation rules, giving teams a solid starting point that can be customized to fit their needs. For more information, refer to the Help Center article.

This week, we’re spotlighting the Personal Productivity Setup template, created by our Community member, @Adam Katz ! 🎉

The Personal Productivity Setup template is designed to help you work smarter by combining two proven productivity methods: the Pomodoro technique for focused work sessions and the Importance Quadrant method for prioritizing tasks effectively. By setting timed intervals for each task, you can stay focused, manage your energy better, and avoid burnout. At the same time, categorizing tasks by urgency and impact helps you identify what matters most and allocate your time accordingly. This structured setup is a great way to improve time management, stay organized, and boost your daily productivity.

What’s Inside this template?

How to Install this Template?

Click on your profile picture
Then click on Templates & Solutions
Under Created by section, select Community

Select Personal Productivity Setup and click on Use template

Or find this template directly using this LINK.

Template - Personal Productivity Setup.gif

Overview

Once the space is created using the template, you’ll find several folders: Project 1, Project 2, Project 3, and Administration Work.

And in the Tools section, you will find a Personal Productivity Dashboard with widgets such as:

My tasks this week
Tasks completed last week
Project 1 - Tasks
Project 2 - Tasks
Administration Work

This dashboard provides a quick overview of all the work assigned to you.

Now let’s take a closer look 👀

Within each project folder, you’ll find sample tasks that include the custom fields Timing and Importance Quadrant. Depending on your workflow and team structure, you can replace these with your actual tasks and use the same custom fields to better understand the time required and the priority level of each task.

Using the Timing field helps you apply focused work intervals, making it easier to stay concentrated, manage your energy, and avoid burnout. The Importance Quadrant field helps you categorize tasks based on urgency and impact, so you can quickly identify what matters most and prioritize your work more effectively. Together, these elements create a structured system that supports better time management, improved organization, and stronger day-to-day productivity.

Included Automation 👇

There’s also a pre-built automation included in this template. When a new task/item type is created and remains unassigned, the automation rule automatically assigns it to the item author.

We hope this template overview was helpful! The Personal Productivity Setup template can be especially useful for individuals and teams looking to improve focus, manage priorities more effectively, and create a more structured approach to daily work. Whether you’re balancing multiple projects, handling administrative tasks, or simply trying to stay on top of your workload, this template offers a practical system to help you stay organized and productive.

A big thank you to @Adam Katz for creating and sharing this template so others in the Wrike Community can benefit from it as well 🙌

Are you already using a similar productivity system in Wrike? Did this template overview inspire you to try a new way of managing your work? Could this be something you or your team would use? Let us know in the comments below 👇

If you’d like to share your own template to help others, you can fill out the Wrike Community Templates Submission Form 😁

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Comments

Fabio Bartolini

This can create a more structured approach to daily work, more clear and clean!

Ali Moses

I agree with Fabio. Structure and organization are key!

Daisy Hibbard

Great template! I set up something similar for myself a couple of years ago in my Personal space that focuses on a Board view but also utilizes a Dashboard. I do like the idea of the "Importance Quadrant" custom field because that's where I've struggled the most with my personal organization system. So now I wonder if I could set up that field with matching widgets on a dashboard for each option and drag and drop tasks between them if priorities change? 🤔

I could see something like this being helpful for a lot of people at my organization, though I think people would immediately ask me why I couldn't just configure everyone's Personal space with a default template. :)

Laura Bremer

I have not yet tried it, but I will check it out! I think our team could find benefits to using it.

Kat Riddler

Just downloaded it to try with my team to see if we can utilize it more. Thanks!

Emily Bressler

This is so helpful!

Adam Katz

Agreed!

Adam Katz

Yes, without it I'm lost!

Adam Katz

I hear you! Even my own staff has their own way of doing things.

Adam Katz

Good luck!

Adam Katz

Hopefully it works for you! I love to see that people are able to manage their workloads better with this!

Jeffrey Bond

I am liberating some of these ideas for you own Get er Done board! Starting with quadrants…

Tom Halbert

We are not using something like this but it seems like something we could move forward with our team. It does make me think of the potential of using all of Wrike's ability.

Tyler Lonergan

Curious the difference/purpose between the timing field and the Effort default value? It seems to be solving for something that already exists, and gives good data on the analytics side. I do love the importance quadrant though- nicer than a simple numbered or hierarchical list.

Adam Katz

I'm so glad! :)

Anna Giacobbe

Oop - I left a comment, but it's gone it seems?! Not the first time this happens 🤪

We use a slightly different system on our end where our folders are structured around status of work: Incoming & future work, Active work, and Completed work, with automations that fire to change the location based on status.

I do really love the idea of classifying based on [is/not] important & [is/not] urgent, especially as the MOPs team is myself and one intern. This can help us direct our focus on items that score higher on the importance/urgency level.

John_Egleston

Elegant and extensible - great work, @Adam Katz! I plan to recommend it to others. I'd use it now if templates worked with the free account I'm using while seeking my next position. (My alternative solution for daily productivity in the meantime is Microsoft To Do paired with a Lists list for customization where needed.)

Anna Giacobbe

We're using status folders to capture our team work and the requests that come through - Incoming & future work, Active work, Completed work (as well as a number of other folders for Meetings, Knowledge Base, Tags, etc.).

We aren't, however, using any sort of prioritization. I do love the idea of [is/not] important & [is/not] urgent! Could be a neat way to help us identify what's higher on our priority list vs. not.

Adam Katz

Thank you, @John_Egleston! I'm so glad you like it!

Jessica Kvanvig

This would be helpful for our team and appreciate the importance option. I personally use the task tracker but I'll be sharing this with my team.

David Simmington

Extensive and well thought out - well done, @Adam Katz ! Appreciate you sharing this with the masses.

Adam Katz

Thank you, @David Simmington! My pleasure!

Adam Katz

So glad to hear that, @Jessica Kvanvig! Hopefully it helps them.

Stella Lowe

Have used task tracker some for personal productivity - have already applied this to my space for better organization across my deliverables. And, will share with my team to help us improve our priority stacking and tracking, thank you!

jtyler81

This template definitely gave me some ideas, especially around the Importance Quadrant setup. Managing website projects, client requests, meetings, and internal tasks can get messy fast, so having a clearer way to separate urgent vs. important work would be really helpful.

Our team already uses Wrike heavily for project coordination, but I like how this setup focuses on personal productivity and focus management, not just task tracking. I could definitely see parts of this being useful for both my own workflow and our team processes moving forward.

Adam Katz

I'm so glad!

Florian Gascho

Cool Template!

Nikos Taskos

Stealing this one to update my own <3 Thanks!

Kendra Ciszczon

I have set up similar dashboards for organizing daily work, but this is a much more robust system. I will definitely take a closer look at the possible updates I can make to build out more of an organizational system like this. I love the ideas this sparks!

Shelly Erickson

Great template! I am using a similar dashboard and set one up for each employee! This gives some additional ideas to review ours and possibly revamp a bit.

Sherrie Besecker

Are you already using a similar system to manage your personal or team productivity?
- We use a glbal dashbard - but it would be great to standardize using a template like this!!
Did this template overview give you ideas for improving focus, prioritization, or organization in Wrike?
- Love the simplicity here - so clean!!!
Could this be something you or your team would use?
- Very possible for newer streamlined teams - this is a great starter space for them!

Rohan V

Hi everyone 🙋‍♂️ thank you for your continued support of the Template Tuesday series posts, and for taking the time to answer these questions, add your comments, and share your thoughts with us 😁

Pietro Poli

Love it!

Therese Forsyth

We introduced something similar recently, but utilize separate fields for the "important" and "urgent" scoring. It was introduced to a cross-departmental team, and now individual teams have started asking to apply it to other areas within Wrike. This template will make that so easy!

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