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Custom Fields: Multi-Space Configuration is Now Live! 🚀

Rohan V

TL;DR: You can now reuse the same custom field across multiple spaces without duplicating it or cluttering your account-level settings. This keeps your data, names, and settings perfectly consistent.

Hi Community! 👋

We’re thrilled to announce a highly requested configuration update: Multi-Space Custom Field Configuration is now live! 🚀

What is Multi-Space Custom Field Configuration?

Previously, if you wanted to use the exact same custom field in multiple spaces, you had two choices: duplicate the field or promote it to an account-level field.

In the AI era, your insights and automations are only as good as the data powering them. Now, you can create a custom field once and seamlessly share it across specific spaces. It’s the perfect way to keep your workspace clean, your field names consistent, and your cross-space reporting completely accurate! 💯

What You Can Do 👇

Scale Faster (Reuse, Don't Duplicate): Add existing space-level or account-level custom fields to other spaces seamlessly.
Better Visibility: Two new columns Belongs To and Added To (complete with grouping) have been added to your custom field management views so you always know where a field originated and where it's being used.
Data Integrity : Team members will see relevant custom fields highlighted in their pickers, making it much easier to find the right fields for their specific space. Highlighted custom fields act as 'guardrails,' ensuring clean data entry while eliminating the fatigue of scrolling massive lists.

How to Manage Fields Across Spaces

🔐 How to Enable Permissions (For Account Admins)

Before diving in, Account Admins can control who can share fields across spaces:

Go to Settings and select User types.
Click Custom Fields and enable the new multi-space permissions for any role.

📂 At the Space Level (For Space Admins)

If you manage multiple spaces, you can pull fields directly from your Space Settings:

Navigate to your space and open Space settings (the gear icon).
Go to the Custom fields tab and click + Custom field.
Select an existing custom field from another space you manage.

Alternatively, you can "push" a field from its original space out to other target spaces:

Open the Custom fields tab in the field's home space.
Click the three-dot menu next to the field name and select Edit management and access.
Go to the Add to spaces tab to choose your target spaces, and use the Sharing settings tab to manage who can view/edit it.

⚙️ At the Account Level (For Account Admins)

Account Admins can manage everything centrally without diving into individual spaces:

Go to Settings and select Custom fields.
View the complete field list featuring the new Belongs to and Added to columns.

📝 Good to Know & Limitations

Detaching vs. Deleting: Removing a field from a recipient space simply detaches it, and it won't delete the field or wipe out existing data values on your items. Fields can only be deleted or deactivated from the space they originally belong to.
Locked & Archived Spaces: You cannot share a field out of a locked space, and you cannot add fields into an archived space.
Formula & Database Fields: If you reuse a Formula field, make sure to add any dependent fields to the target space too. For Link to Database fields, ensure users in the new space have access to the underlying database.

✅ Availability

Available for Pinnacle and Apex plans.

Want to dive deeper? Check out our full Help Center Article for more details.

We’d love to hear your thoughts! Drop your questions, comments or use cases below! 👇

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Comments

Nikos Taskos

Well, this will allow our Spaces to become more neat & tidy! We just roll-out once, and let other team know in order to implement!

Fabio Bartolini

Wow, that's big guys!!

Florian Gascho

For my understanding → this is giving me the option to turn an "space" field to a multispace field. Do Settings only apply to one of the spaces or both?

Will this also be part of the "old" Enterprise plan?

Anna Giacobbe

This will help us reduce the amount of duplicated custom fields on the backend and help us scale our tracking efforts. The two new columns will be a game-changer for us admins!

David Simmington

This can help clean up a lot of clutter!

Jack Hall

By introducing this change, overall organization and consistency will improve significantly. After the initial deployment, other stakeholders can replicate the process wherever it is required.

Jeffrey Bond

With my role I constantly see folks reinventing the wheel with custom fields and it isn't rare to find multiple text custom fields being used, which leads me to reaching out to each of the users asking them to consolidate down to the cascaded all spaces. Wishing for a pop up when folks create a custom field that notifies them a similar field already exists as this would simplify my admin role tasks.

Devree Czupinski

Very excited for this update! 🙌

I asked a question on this topic in the weekly release notes:

https://community.wrike.com/discussion/comment/40588#Comment_40588

Andrei Shkvarok

We currently use just one space, but this will be a good thing when we begin to scale.

Sherrie Besecker

I think the day this got turned on- i used it 10 times :D

Rohan V

Hi @Florian Gascho 👋 yes, it is available on the old enterprise plan. Could you please clarify which settings you’re referring to? So I can check with our team and get back to you with an update

Florian Gascho

Hi @Rohan V thanks for letting me know!

For me the question was is this effectively like tagging the field? Or is it just "duplicated" with the same root? Like lets say I "add" my field to Space B. Can I make seperate adjustments? (e.g Space specific)

Lets say it's a User Type field and in Space A & B there are different Users who fill in the same role.

Rohan V

@Devree Czupinski Glad to hear you like the update! 🤗 I have replied to your question in the Weekly Release Notes.

Shelly Erickson

YAY!!! I need to get account level fields moved!

Which part of multi-space custom fields is most useful for you? Getting the account level fields where they should be.

Would your team benefit more from reusing fields across spaces or from the added visibility with the new Belongs To and Added To columns? Yes, this will assist us in where the fields are plus who to reach out to if any updates needed!

How could this update help your team stay organized or scale faster? When fields belong to the space, the space admin can maintain their fields instead of reaching out to the account admins to assist.

Michelle Hammond

Thank you!! Time to get organized! :)

Kat Riddler

Love the quick view of added to for admins with multiple spaces. Thank you!

Tisha Redman

Can't wait to use this.

Tyler Lonergan

Hopefully this is the beginning of a trend- looking at custom item types

Kaden

We had a crisis a couple of weeks ago where we had to move our settings from account to space level to prepare for new Wrike users in operations to come in. We wanted to protect our workflows and custom item types from inexperienced users. This will further the versatility of custom item types and prevvent crises like that from happening again!

Rohan V

Hey @Florian Gascho, here’s some info from our team: if it’s the same field, it isn’t duplicated. Any changes made to that field in one place will be reflected across all spaces where that custom field is used.

John_Egleston

Great for peer-to-peer organizing, when a field isn't yet ready for account-wide prime time - or would be clutter there.

Emily Bressler

oh this will make our space even more organized!

Briana Schepper

Which part of multi-space custom fields is most useful for you? Just the fact that they are reusable now!
Would your team benefit more from reusing fields across spaces or from the added visibility with the new Belongs To and Added To columns? More on reusing the fields, but I could the new columns being great for the project managers.
How could this update help your team stay organized or scale faster? Being able to reuse the fields across spaces allows us to keep reporting consistent and filter all work based on the custom field that is important for us to have on everything.

Jessica Kvanvig

This will be huge as we continue to scale. Reusing the custom fields vs. creating or accidentally duplicating them is a huge benefit for our reporting purposes!

Steve Mruskovic

I like this because I'm part of an in-house marketing/creative team that works very differently than the rest of the teams in the company. We need some fields that are the similar or same to other teams, but the values are a little different. So a global field wouldn't work, or would be confusing with the other similar ones. This allows us to have our own set amongst only the marcom spaces, which is super-helpful!