Restrict Time Entry

It would be great to have much more control over time entries, I can see the following scenarios being beneficial:

Restrict time entry for certain spaces, tasks, projects, or folders for certain people or groups of people
Restrict time entry categories to certain spaces, tasks, projects, or folders for certain people or groups of people

This would help a lot with quality control when you have large teams, operating in different departments, logging tasks.

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Comments

zzzPeter Barron

...Or for certain dates/date spans!

Cansu Yetisgin

Thank you for chiming in here @zzzPeter Barron👍🏼

Mirjana McIntyre

Yes please can we do this? how do we do this?

Cansu Yetisgin

Hi @Mirjana McIntyre, welcome to the Community, and thank you for posting. At the moment, by default, account admins and owners can manage other users' time entries unless their access role restricts it. On various subscriptions, the right to manage other users' time entries can be manually revoked from account admins and owners and granted to any regular user.

For now, you can create a custom access role for users to prevent them from editing other users' time, you can find more information about it here.

Cathy Snyder

Hello, I would also like to see the ability to remove time entry from a task. My case is as follows:

We have a parent task created in order to rollup the time from sub-tasks for a particular service item. We use a formula custom field on all subtasks to contain [Time Spent] and a field for [Effort]. I can hide the timer on the task, preventing direct time entry, however, when I look at my timesheet, the task shows up and can have time entered. If any time is entered on the top task, the rollup of time spent/effort does not work. It either rolls up the time from the subtasks, or if the sum is removed only shows the time in the top level task.

Can a menu item be added to be able to mark the task as no time entry allowed?

Rohan V

Hi @Cathy Snyder, I apologize for missing your comment.

Thank you so much for sharing your use case in such detail and for providing your feedback! One workaround I can suggest is using naming conventions (e.g., “DO NOT ENTER TIME HERE”) or adding instructions in the task description to remind users not to log time on the parent task.

I understand this isn’t a viable solution, but it might help reduce errors. In the meantime, I have shared your feedback with the relevant team. If there are any changes, we will be sure to provide an update 👍