Wrike Calendar - display tasks by Custom Field dates

We have different milestone dates that are currently being captured in Custom Fields that I would like to also be able to visualize on a Calendar.

Current Work-around: What I've been doing as work-around is to change the Due Date on the task to match the specific milestone so it will show in the calendar that way, (and append the task name to reflect the kind of milestone due date), however it's tedious to change the due dates and task name to reflect that all the time.

Suggestion: Wrike Calendars that are "Smart based on Tasks" is really helpful to visualize due dates when selecting "End Date" for Task Duration to Display. The ability to create calendars that display Custom Field dates as an end date would allow calendars that display the same tasks, but showcase the different kind of milestone due dates.

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Status: On hold

Comments

Nikki Livingston

I agree. This would be very useful in my role. I'm currently evaluating project management tools for my work, and not being able to have the option is very challenging.

Permanently deleted user

Hi guys, I'd like to get a little more information about your processes and how you're creating Milestone dates.

Usually, milestones are tasks themselves within the Project. I'd like to understand more about your projects and how a single task has multiple milestones?

Jordan Tenace

Stephen, I don't know much about the other two, but for me here is how this would be useful.

I have people submitting a request form to create a task that has multiple facets. One might be creating content, another is get it on the website, and another might be the time that we need to be actively communicating that request from our stage or social media. A single request form can't create multiple dates, or separate tasks that aren't related, so we would love to be able to tie a calendar to the custom field dates we have created so I can view those things as they are necessary..

In practice, a calendar that shows the due date of the content creation task. And another calendar that shows when I need to get that on the website.... one task, multiple stages and multiple due dates.

Elizaveta Bogdanova

@Jordan Hi, thanks for sharing this here, it'll really help when our Product team when they review this suggestion 👍 I'll update you here when I have news about this request.

Vegard Strønen

This would be very helpful!

I.e. we do a lot of marketing, it would be very nice to display the days the ads are running without interrupting the normal work calendar. If I create a custom date start and a date end field (or a custom date range field😁), and could display these dates in the calendar. This could be used to display helpful information in an orderly manner that don't have any additional information or takes any effort, but is still useful information for the task.

It's not every small task or piece information you want to create a sub-task or task for, this could easily get very cluttered.

Jennifer Olvera

This would be very helpful. Using custom fields for dates in tasks that relate to marketing activities is what we would use them for. For example, if we are creating video content, I would like to see the shoot date, and release date which are both custom fields without having to make a separate subtask with the task title information.

Johan Denooij

Please implement this functionality.

Our use case would be for managing the dates required to complete updates for a any sort of entity. I want to create a ticket which represents a specific restaurant location. I use custom field to define all of the offerings for this location. Frequently the offerings and associated ad buys change and I want to create a calendar and gantt charts based on the custom field launch dates. This will allow me to have one ticket that contains all of the information for a location and the ability to schedule. Currently every location needs a custom ticket for each possible launch date. We deal with large restaurant brands and hundreds of individual locations. We currently use another system to handle the scheduling because Wrike does not give us the flexibility to do it.

Permanently deleted user

Hey everyone,

Thank you for sharing all of your feedback and use cases here. Input from the Community is a key factor in the Product team's process as they put together the Product roadmap, so your suggestions are appreciated.

At the moment, there are currently no plans to implement this feature into Wrike. I understand that this will come as disappointing news, but if anything changes here, I'll be sure to keep you posted.

If there's anything else that I can help you with, feel free to reach out at any time.

Andrew Goddard

This would be helpful for our team.

Echoing Johan's comment that a Gant Chart View tied to a custom field date range would be particularly useful.

Andrew Goddard

Hi Stephen, this seems to be an old post but I wanted to specifically address your question?

For most repetitive-type requests (80-90% of requests) our group uses multiple milestones within a single task.
This is done by outlining a proposed timeline w/milestone dates (ex: 1st review, Quality Control/Proofreading, Marketing Approval, etc) within the task's description.

The advantages:

A single place (task) to convey teams' scheduling expectations.
A single Wrike task is also compact and provides a convenient index when researching previous requests.
Tasks do not take up valuable real-estate in the (left) side-bar like project do.
From our experience, it's more intuitive and easier for new onboards to navigate.

The disadvantages:

It requires manual oversight (it requires updating task milestones dates manually).
If schedules don't go as planned, it requires manual intervention.

Cansu Yetisgin

Hi @Andrew Goddard, thank you for sharing your use case in detail here, I've shared it with the team.

Alicia Tso

I have another use-case and where this feature would make a lot of Wrike users' lives better.

Our marketing team uses Wrike for tracking programs. Specifically for our email channel, we would like to utilize the calendar feature to track email send dates/times and centralize Wrike for all things campaigns.

I have created a custom date field for "Email Send Date" and would like to show that date as a layer on the calendar. In the calendar layer settings, I have selected my custom field "Email Send Date," which is confusing because why can you use it as a filter but can't use it as criteria for a layer? Especially the date field type specific to the calendar?

I guess the workaround would be to utilize the project "start/end date" and label the project using the prefix naming convention: Email Send Date, but it's not a clear indicator if this date needs to be modified for the requestor. And what's the point of the custom field then?

Please, please, please add this to the next release!!!

Cansu Yetisgin

Hello @Alicia Tso, welcome to the Community!

Thank you for sharing your use case, I can definitely see where you're coming from. I've passed it on to our team and we'll be sure to let you know if there are any updates in relation to this request 👍🏼

Chelsea Taylor

I, too, have a use-case I would like to add to this growing list. Our team releases multiple types of products and we all use Wrike a little bit differently - but one ideal feature we can all agree that we'd like to have sooner rather than later is this function where custom fields feeds a calendar.

We have so many dates involved in the production process - from multiple due dates, to manufacturing dates, shipping dates, arrival, in-hand, release dates - this function would save us having to create multiple tasks across many projects at a time. Seriously, this would help save us quite a bit of time and redundancy (as we use the custom fields tasks as an information capture anyhow). If there are any efforts being put towards this, please let us know!

Elizaveta Bogdanova

Hi @Chelsea Taylor, welcome to the forums 👋 Really appreciate your feedback and use case here!

For now, we are gathering feedback and votes on this thread (please make sure to upvote the original post at the top of this page if you haven't yet). We also pass on the feedback here to our Product team. When there are 60 upvotes here, we will add one of the Product statuses here (please check out this post to learn more about the statuses).

Let me know if there's anything else I can help you with, or if you have any other feedback or suggestions 🙂

Wintress Odom

Having the same issue. It's really annoying you can't get the custom date fields to show on a calendar.

Elizaveta Bogdanova

Thank you for supporting here @Wintress Odom! Welcome to the Community 👋

Alex Turney

PLEASE @Elizaveta Bogdanova help get this prioritized!

Flexible calendar views = better product = higher DAU / WAU = better retention = less churn = more recurring revenue for wrike

Juan Muttoni

Hi @Alex Turney, thank you for supporing this idea, please rest assured that all your feedback is being passed on to our Product Team. I understand this is an important feature for your and your team and we will keep you updated in case any changes are implemented.

If you have any additional questions, please let us know. Thank you!

Diana Aguirre

Hello everyone,

looking for this feature on Wrike and google sent me here...so I suppose this is still not possible. In my case, I'm in the marketing department and I have tasks that are created for posting on social media and usually I have to add the task for the design, I approve it and I created an automation to send the completed design to my calendar folder as I was expecting to see in the calendar the publish date and not the due date for the design since it's the same task and has 3 date values (start, due and post) but I cant edit the calendar source so I can have a view of the posting dates. My workaround for this was to change the due date manually (since there is not an automation that can change the date either) and so I can see the post date.

I hope we can have this feature soon!

Elizaveta Bogdanova

Hi @Diana Aguirre, welcome to the Community 👋 Big thanks for sharing this detail, I'll now pass on your feedback to the team responsible for calendars in Wrike.

In this post, we explain how we work with feedback here in the Community, hope it's useful. Also, let me know if you need help with anything else, we're here to help 🙂

Cody Silfies

I'll throw my hat into this ring as well - our whole marketing and communications organization at our university is juuuuust starting to onboard to Wrike. One of the biggest uses for us is to simplify our current disparte projects and processes by having them under one roof - both from a project management perspective (what needs to be done - how do we get to the goal), AND from a planning and calendaring perspective (ie - creating an 'editorial calendar' that can give us a 10,000ft view of when our materials head out the door so that we know we're not stepping on each other).

Our plan was to create a calendar that pulls all custom item types name 'Stories' - which is do'able. We'd then have those projects show up on a calendar based off their "Publication date", which is a custom field we made. Calendars apparently only let us pull in Start/End dates for projects though.

For us from a story generation perspective, often time when we're done working on a project, and when it goes out the door are two separate things - which makes 'due date' slightly more problematic a field than just being able to showcase the one date. I think allowing custom fields that are dates be options for how your items appear on a calendar would be an enormously helpful tool in the long run - selfishly for teams like ours that are almost entirely focused on having a robust editorial calendar.

1+ on this suggestion from Vermont.

Juan Muttoni

Hi @Cody Silfies, thank you very much for your super detailed comment and for adding your vote 👏 Please, rest assured that we will keep you updated if there are any improvements 👍

Jack Stringer

Signing onto this chat as well - I'm coming from ClickUp right now, and thought Wrike was going to solve all of my problems, and while it did solve many - it's frustrating that wrike has problems like this as well - this has been a feature request since 2018... what could possible be the reasoning not to add this in?

Carson Reeves

Definitely adding my vote for this! This feels like a common marketing tool so I hope it is added soon. To have a working calendar have get projects ready in advance (AKA a due date calendar), and a publish date calendar to see what exactly is going out during which days, would be really helpful!

Basudha Sakshyarika

Welcome to the Wrike Community, and thank you for sharing your feedback, @Jack Stringer and @Carson Reeves. 🎉 I checked with the team, and while this is on our radar, we don’t have it planned at the moment. We’ll keep you in the loop if anything changes. Thank you! 😊

Jessica Bargenquast

How many upvotes do we need for this to be escalated? I was told when we were setting Wrike up a couple years ago that this was a feature on the roadmap.

One of our biggest issues is that we use dependencies. If we're connecting certain tasks to a calendar but a date changes it then changes the due date of our task that is tied to calendar.

We really need Wrike to allow custom field dates to reflect on calendars 🙏

I will have all of our users come in here and upvote this if it helps move this up on the roadmap!

Rohan V

Hi @Jessica Bargenquast, thank you for sharing your use case and feedback with us 🙏

As of now, there’s no further update to share on this suggestion, but we are continuing to pass feedback like yours to our Product team. Regarding voting and how ideas are handled, we have a dedicated post that explains our Product Feedback process in detail.

I understand this is important for your workflows, and I’ll keep an eye on this request and share any updates as they come 👍