🪄 If AI Could Automate Your Wrike Admin Work, What Would You Want It to Do?

Hey Wrike Admins! 👋

Let’s imagine for a second that you have a magic AI wand 🪄 that could take some of the heavy lifting off your plate when managing a large Wrike account.

If you could ask AI to automate or optimize any part of your Wrike admin work, what would be your top wish?

Drop your AI-powered admin wishlist in the comments!. 🚀🔥

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Comments

Florian Gascho

I'd like it to document the functions & automation on demand. Often times its very tedious to actually record processes set up in Wrike (flow charts etc.) Would be nice to have AI do that.

Devree Czupinski

I would love to have my magic AI wand for:

sending me automated usage reports with focus on users not using their Wrike account so we might be able to clean up licenses
sending me custom field usage reports with focus on what isn't being used, what duplicates could be combined, and what has been created recently
I like Florian's idea of automation documentation!
Adding/updating a knowledge base when a new Wrike feature is released with links tying back to the Wrike articles for reference!

Jessica Kvanvig

Oh, this is a good one! Here are some Wrike admin tasks I'd love to see automated:

Intelligent Blueprint Updates: It would be amazing if AI could automatically identify and suggest updates in other blueprints when I make changes to a description, assignee, documents or any other element in one blueprint.
Automation Usage Alerts: I’d appreciate receiving reminders about automations that haven’t been used for a specific period, like 60 or 90 days, so I can review and decide if they’re still necessary.
Inactive User Notifications: A feature that reminds me of users who have been deactivated for an extended period and might need to be deleted would be very helpful.
Login Activity Alerts: I’d like to receive notifications about individuals who haven’t logged in for 60 or 90 days, prompting me to consider whether they should remain active in Wrike.

Amber Barber

Yes, all of this! I'd also love having AI able to respond to requests to upgrade accounts based on decision criteria I add, then make the changes for me and email me the results.

Ray Cushenan

Our ecosystem consists primarily of SFDC, Slack, Outlook and MS Dynamics. I’d like to understand where Wrike will fit with regards to integration and AI within that ecosystem.

Specifically, I foresee a time where an AI bot can build a project plan and share a Gantt chart based upon:

Details housed in SFDC:

Account name, location, contact names and methods, time zones, etc.
Assets purchased, services purchased, licenses purchased, special requirements or sales commitments
Shipment/delivery dates, product status, etc.

Conversations and commitments captured in Slack (internal) and Outlook and SFDC (external):

Commitments made, special customer requirements
Preferred contact names and methods
Specific task details, committed dates, technicians assigned, including 3^rd party/partner technicians
Tasks being handled by customer or 3^rd parties (ie not within our purview but still critical to the project plan)
Site preparation details

Would love to know where Wrike is on this journey and when we might start to see a level of automation like this.

Elizaveta Bogdanova

Thanks for sharing, everyone 💚

Ali Moses

Wow! There are some great suggestions here! I love the ideas for automatic reminders about inactive accounts, fields, forms, workflows, etc. This would really take the weight off of admins on the account maintenance front.

I would also suggest allowing AI to waterfall a project for you in gant view. So, for instance, I could type something like"

I need a Customer Proof Revamp project with these stages: Review current proof style and suggest updates (stakeholders: X,Y,Z), New proof style file build out (stakeholder: X), New proof style review (stakeholders: X,Y,Z), Testing with current workflows (stakeholder: Y), Employee training (stakeholder Z), Implementation (stakeholder: X,Y,Z) This is a milestone. Final due date is two months out. Project starts now.

I can already type this into chat GPT or the like and get a detailed project outline with various steps and meeting outlines, which is nice, but I would like those outlines to auto-populate into a project in gant view with assignees that could then be adjusted as needed once it's created.

This is asking a lot, but I'm an optimist! ㋡

Krizchelle Ramos

I would like to have a certain body of text automatically pasted in the description of all tasks and subtasks created from a blueprint.
The text contains the project details, since we no longer use custom fields (our boss prefers to have the details in instant view when accessing tasks).

Jessica Perillo

I'd love to be able to bulk edit task names.

Susan McConnell

I would like Wrike to assign unique project identifiers that would apply to the project name and in the name of each project task.

Steve Mruskovic

@Jessica Perillo YES!!

Ann Staniger

I'd love for tasks placed in certain folders to automatically update to a specific item type with default answers to the custom fields based on the folder/project it lives.

I'd like to be able to have one request form for projects or tasks so that if a customized field is selected a certain way, a project blueprint is used, if another, a task blueprint. Based on blueprint and location of task custom fields defaulted to specific selections.

Kristin Spaetzel

I second so many of these amazing suggestions!

I would be happy with an option to automatically adjust recurring tasks with the data that I put into the last one, so I can keep track of new data, while not losing the previous. For example, I have a running tally of the battery status of some equipment, that takes 5 years to run down and that I check monthly. So, I update the table in the task description each month with the new figures, but I lose last month's data unless I check the last task and update manually. Maybe for these ones I should just automatically duplicate on completion (actually, I'm going to go try that now).

For us newer users and for onboarding, it would be nice to have auto pop ups with information or suggestions. Kind of like how MS Word used to have the paperclip animation tell you things about what you are doing or trying to do. Make it only pop up when you are doing something you haven't done before and give an option to turn off.

Jason Longo

I would like projects made from blueprints be able to use the folders I have set up in the blueprint automatically vs me having to select at least one folder or the project also goes in my "Personal" workspace.

Iris van Enck

Automate the process of suggesting predecessors for tasks based on their start and due dates. This can be achieved by implementing an AI algorithm that automatically identifies and suggests the most logical predecessors, considering the planned start and due dates of all tasks within a project. This will make project planning more efficient and ensure dependencies are managed more accurately.

Michael Goldberg

is there an easy way to setup MCP now for Co-Pilot? Do I have to host a server or something like that or is it just setting up tokens?

Jessica Bargenquast

Helping to keep data clean by populating missing custom fields based on given parameters

Elizaveta Bogdanova

Great feedback, thanks everyone!

@Michael Goldberg We have recently released this option, please find the details here and let me know if you have any questions 🙂