TL;DR: Use My To-Do in your Personal Space to see all tasks assigned to you in one place. You can also check your Inbox for new assignments and notifications, or build a Dashboard widget for a personalized overview.
Hey Community! 👋
One of the first things every new Wrike user wants to know is: "Where do I find the work that's been assigned to me?" It's a great question, and Wrike gives you several ways to stay on top of your assignments. Let's walk through each one of them.
1. My To-Do: Your Personal Task Hub
My To-Do is a smart folder that lives in your Personal Space. It automatically collects:
- All tasks and subtasks assigned to you
- Tasks you've manually added to My To-Do
- Tasks with file approvals where you are an approver
How to access it:
- Look in the left sidebar for My To-Do.
- If you don't see it, click More in the sidebar and select My To-Do.
- Your assigned tasks will appear. Use the grouping options to organize them by date, status, importance, or other criteria.
 
Quick tips for My To-Do:
- Use the filters icon to show only active tasks and hide completed ones.
- Switch between Hierarchical view (subtasks nested under parent tasks) and Plain view (flat list of all tasks) using the three-dot menu. Plain view is helpful if subtasks seem to be "hiding" under their parents.
- You can drag tasks to reorder and prioritize your day.
2. Inbox: Your Notification Center
Your Inbox is where Wrike sends you real-time updates that need your attention. You will see notifications here when:
- Someone assigns a task to you
- You are @mentioned in a comment
- A task, folder, project, or space is shared with you
- A Wrike Bot or AI agent @mentions you or assigns you a task based on your team's workflow setup
How to use it:
- Click the Inbox icon in the Left sidebar.
- Review your Incoming notifications.
- Click any notification to open the related task or project and see full details.
 
Keep in mind: Inbox notifications are temporary. They stay for four weeks and then disappear. So the Inbox is great for catching what's new, but not for long-term tracking. That's what My To-Do is for.
3. Dashboard Widget: A Custom View of Your Work
If you want a more visual, always-available overview of your assigned tasks, you can create a Dashboard widget.
How to set it up:
- Go to your Personal Space (or any space where you have full access).
- Click the + under "Tools" and select Dashboard.
- Click + Widget and choose the My Tasks template widget.
- When prompted, select Entire account as the data source so it pulls tasks from all spaces.
- Save the widget.
This gives you a centralized view of your assignments that you can customize with filters (by status, due date, and more) and additional columns like Location to see which project each task belongs to.
4. Bonus Methods
Method | Best for |
|---|
Search bar | Finding a specific task quickly. Use assigned:YourName to search for tasks assigned to you. |
Created by Me | Viewing tasks you created (available in the sidebar). |
Starred tasks | Quick access to important tasks you've starred for follow-up. |
Email Notification | Getting an email summary of tasks at a pre-defined time. Configure it in your email preferences setting. |
A Real-World Example
Imagine you're a designer who works across three different project spaces. Here's how your morning routine might look:
- Open Inbox to check for any new task assignments or @mentions from overnight .
- Open My To-Do to see everything on your plate today, sorted by due date.
- Glance at your Dashboard to get a high-level view of all active tasks across projects, with their statuses and locations.
This three-step check takes just a couple of minutes and ensures nothing slips through the cracks.
Good to Know
- My To-Do shows tasks and subtasks only, not projects. If you are assigned as a project owner, that project will not appear in My To-Do. To track assigned projects, create a Dashboard widget filtered to show projects where you are the owner.
- Subtasks can hide under parent tasks. If you can't find a task in My To-Do, try switching to Plain view. In Hierarchical view, subtasks are grouped under their parent task's date, which can make them easy to miss.
- You won't get Inbox notifications for your own actions. If you assign a task to yourself, Wrike assumes you already know about it and won't send a notification.
Learn More
The Wrike Help Center has detailed guides on each of these features. Dive in to explore further:
📌 Related in this series:
Over to You
How do you start your day in Wrike? Do you live in My To-Do, or are you a Dashboard person? Share your routine in the comments. Your workflow tips could help someone else get organized faster! 💬
