TL;DR: Project progress in Wrike automatically shows how far along a project is, as a percentage. Open your project, click Show more, select Set Progress, then pick a metric. Wrike calculates the rest for you.
Hey Community! 👋
Earlier on, we touched on what a project is in Wrike and how to set one up. Now that you've got a project up and running with some tasks inside it, the natural next question is: "How's it actually going?"
That's where project progress comes in. It gives you a live percentage so you can see at a glance whether a project is on track - without counting completed tasks by hand.
What Is Project Progress?
Project progress is a percentage that Wrike calculates automatically based on the tasks inside your project. It's a project-level feature, so you turn it on for the project itself.
Once it's on, Wrike keeps it updated in real time as tasks get completed.
How to Enable Project Progress
- Open the project and go to its project item view.
- Click Show more.
- From the drop-down, click Progress.
- Under Measure as, choose one of the three metrics (see below).
5. Your progress now shows as a percentage and updates automatically.
The Three Progress Metrics
You get to pick how Wrike calculates progress:
Metric | How it is calculated | Example |
|---|
Completed tasks | Completed tasks divided by total tasks, times 100. | 3 of 10 tasks done = 30% |
Duration of completed tasks | Duration of completed tasks divided by total task duration, times 100. | Tasks are 1, 2, and 5 days. The 2-day task is done: 2 of 8 days = 25% |
Tasks and duration average | The two metrics above, averaged. | 30% and 40% = (30 + 40) / 2 = 35% |
How to Enable Progress for All Projects at Once
If you want progress on many projects in a space:
- Go to the space or folder holding your projects and switch to Table view.
- Click Fields (or the + to the last column) and turn on the Progress column.
- Click the three-dot menu next to the Progress column title.
- Select Turn on for all projects.
📝 Note: this bulk action sets every project to the Tasks and duration average metric, even ones you set differently before.
Real-World Example
Say you have a project called "Q3 Product Launch" with 10 tasks. As your team finishes "Write press release," "Design landing page," and 1 more, your progress ticks up to 30% (using the Completed tasks metric). Your manager can glance at the Table view or a dashboard and instantly see how close the launch is, no status meeting required.
Good to Know 💡
- Projects only. Progress works on projects, not on tasks, folders, or parent tasks with subtasks.
- Your project needs tasks. With no tasks inside, there is nothing to measure and no percentage will show.
- Subfolders and subprojects count. Tasks nested deeper inside the project are included in the calculation.
- Deferred and canceled tasks are ignored. They are excluded from the math. So if 3 tasks are done and the rest are "On Hold" (a deferred status), progress can read 100%. If you want those counted, move them to an active status.
- Everyone can view it. All users, including Collaborators, Contributors, and Viewers, can see project progress.
- It must be enabled per project. There is no setting to turn it on by default for new projects. A common workaround is to either duplicate an existing project with enabled progress or build a project blueprint with progress already enabled, then create projects from it.
Learn More
Want the full picture on how the numbers are crunched? The Wrike Help Center breaks it down clearly:
Related in This Series
📌 The prerequisite for this post: What is a Project in Wrike?
📌 Understand the building blocks: How Wrike Is Structured: Spaces, Folders, Projects, and Tasks
📌 New to Wrike? Start here: How to navigate Wrike as a new user
Over to You
Which progress metric works best for your team: completed tasks, duration, or the average? And do you have a favorite way to display it for stakeholders? Share below! 💬
Tags: wrike-basics, project-progress, projects, getting-started, onboarding, new-users
