TL;DR: Wrike is organized using four building blocks: Spaces (top-level grouping), Folders (containers for organization), Projects (goal-driven initiatives), and Tasks (individual action items). Understanding this structure is the first step to keeping your work organized.
Hey Community! 👋
New to Wrike and wondering where things go? Here is the simple breakdown of how Wrike is structured.
The Four Building Blocks
Think of Wrike's structure as a set of nesting layers. Here is how they relate to each other, from broadest to most specific:
Building Block | What It Is | Example |
|---|
Space | A top-level hub for organizing work by team, client, or department | "Marketing Space" |
Folder | A container for organizing related items | "2026 Campaigns" |
Project | A multi-step initiative with a goal, dates, and status tracking | "Spring Product Launch" |
Task | An individual action item or to-do | "Write launch email copy" |
A Closer Look at Each One
Spaces are the top-level hub for a team, client, or department. Think of them as your team's home base. Spaces cannot be nested inside other Spaces.
Examples: Marketing Space, HR Space, Client X Space.
Folders live inside Spaces and are purely for organization. They do not have statuses, dates, or assignees.
Examples: "2026 Campaigns," "Meeting Notes," "Q2 Releases."
Projects live inside Spaces or Folders and are actionable. They have their own status, start and end dates, and owners. Use a project when working toward a defined goal with multiple steps.
Examples: A product launch, a marketing campaign, a website redesign.
Tasks are the individual action items inside projects or folders. They can be assigned, given due dates, and tracked through statuses. You can also add subtasks to break work down further.
Examples: "Write blog post draft," "Review design mockup," "Send client proposal."
A Simple Real-World Example
Imagine you work on a Marketing team:
- Space: Marketing
- Folder: 2026 Campaigns
- Project: Spring Product Launch
- Task: Write launch email copy
- Task: Design social media graphics
- Design Social Media banner
- Design Social Media carousel
- Task: Schedule paid ads
- Project: Annual Brand Survey
- Task: Draft survey questions
- Research competitor survey benchmarks
- Task: Analyze results
- Prepare executive summary report
This structure keeps everything organized so your team knows exactly where to find and create work.
Good to Know
- Folders vs. Projects: Folders are purely for organization. Projects add status, dates, and owners for tracking progress.
- Subtasks: Tasks can contain subtasks when a single action item needs to be broken into smaller assigned steps.
- Cross-tagging: Projects and folders can appear in multiple Spaces, which is useful for cross-team work.
- Personal Space: Every user gets one for organizing their own work.
- Spaces cannot be nested inside other Spaces.
Learn More
Want to dive deeper? The Wrike Help Center is where you'll find all the resources you need. Check out these useful articles on the topic:
Over to You
What's the one thing you wish you knew about Wrike's hierarchy before you started setting it up? 💬
📌 Want to go deeper into each building block? We have dedicated posts coming for Spaces, Folders, Projects, Tasks, and how they compare. {links coming soon}
