TL;DR: A Space in Wrike is the top-level grouping for organizing all your team's work. It acts as a hub that holds your folders, projects, and tasks, helping you structure your workspace by team, department, client, or any way that fits your organization.
Hey Community! 👋
If you're just getting started with Wrike, one of the first things you'll come across is Spaces. They're a core building block of how work is organized, so let's break down what they are and why they matter.
What Is a Space?
A Space is the highest level of organization in Wrike. Think of it as a container that holds all the folders, projects, and tasks relevant to a specific team, department, or area of work.
Spaces help you:
- Recreate your company structure inside Wrike (e.g., a Space for Marketing, one for IT, one for Sales)
- Focus on what matters by keeping only relevant work visible
- Share important links with team members using bookmarks
- Organize your own work using your Personal Space
💡 Tip: Spaces are flexible and there's no one-size-fits-all rule for setting them up. You could create a Space for each department (e.g., Marketing, IT, Sales), a Space for each client you serve, a Space for each office location, or even a combination of all these approaches. The key is to structure your Spaces in a way that best reflects how your organization operates.
Types of Spaces
Wrike has four types of Spaces. Here's a quick comparison:
Space Type | Who Can See It | How to Join | Best For |
|---|
Personal | Only you | Created automatically for every user | Organizing your own tasks and to-dos |
Private | Space members only | Invited by a Space admin | Team or department work that needs controlled access |
Public | All regular users in the account | Browse and join freely | Company-wide information shared across teams |
Locked | Space members only | Invited by a Space admin who is also an account admin | Highly confidential work (e.g., executive, legal, financial) |
Note: Locked Spaces are only available on the Pinnacle and Apex plans.
A Real-World Example
Imagine your company has three departments: Marketing, Engineering, and HR.
- Marketing Space (Public):Â Contains campaign folders, content calendars, and brand assets. Everyone in the company can browse it for reference.
- Engineering Space (Private):Â Houses sprint projects, bug tracking folders, and technical documentation. Only engineering team members are invited.
- HR Space (Private or Locked):Â Stores hiring pipelines, employee onboarding tasks, and sensitive personnel information. Access is strictly limited.
Each team works in their own Space without distractions from unrelated work, but items can be tagged across Spaces when collaboration is needed.
Good to Know
- Every user gets a Personal Space automatically. It includes smart folders like "My To-Do" (tasks assigned to you) and "Created by Me." You cannot share your Personal Space with others or delete it.
- Spaces cannot be nested. You cannot put one Space inside another. Spaces are always top-level. Use folders and projects inside a Space to build your hierarchy.
- Items can live in multiple Spaces. You can tag a folder or project into more than one Space. Editing it in one location updates it everywhere, because it's the same item.
- "Shared with Me" catches the rest. If someone shares a task or project with you that isn't in any of your Spaces, it appears under the "Shared with Me" section on your Home page.
- Space admins manage settings. Space admins can rename the Space, invite or remove members, set default workflows, and manage request forms within the Space.
- Access roles control what members can do. On Business plans and higher, Space admins can assign roles like Full, Editor, Limited, or Read Only to control member permissions within the Space.
How to Create a Space
- Click the + icon in the upper-right corner of your workspace and select Space from the dropdown.
- Or click the caret icon on the current space tab in the sidebar → select + Space from the dropdown
- Choose +Blank space  (or pick a template).
- Enter a name, add a description, change Icon and select the Space type (Public, Private, or Locked).
- Invite members if needed.
- Click Create.Â
Learn More
For a deeper dive into Spaces, including step-by-step guides and visuals, check out the Wrike Help Center:
Over to You
How are you using Spaces in your Wrike account? Are you organizing by team, by client, by region, or something else entirely? Drop your setup in the comments. We'd love to hear what works for you! 💬
📌 Now that you know what Spaces are, up next we'll explore Folders, another key building block that helps you organize and group your work in Wrike. What is a Folder in Wrike?
