Hey admins, Alina from product here 👋
Have you ever struggled to find the right custom field or custom item type? Here you are typing in "Client" just to find 20 of such configurations staring at you. We've all been there! When the team is large, keeping your processes under control becomes critical, ensuring that only the right things are used.
Today I am bringing another release that should help you cleanup your workspace — ability to deactivate custom fields and custom item types! It takes 5 minutes to deactivate or reactivate again. Try it!
How it works
- Draft or archival, why not both? Use status field to turn a custom field / custom item type on or off. Use 'off' state to archive or to mark this configuration as draft.
- Admins will continue to see and be able to manage this custom field / custom item type in their admin lists.
- Data is not lost. This feature is NOT deleteion.
- Custom item types. If a real item has already been created from a custom item type, it stays. A deactivated custom item type cannot be discovered in menus to create from it again. Item itself stays editable. A visual note will help to understand who has deactivated it and when.
- Custom fields. If a custom field is already selected on an item, it stays on it. A deactivated custom field turns read only and menus do not allow to discover it by default (however you can enable a setting in the custom field search to discover them). A visual note will help to understand who has deactivated it and when.
- Changed your mind? It's OK. Reactivate anytime to restore the configuration and it will bounce back in places of use.
- Where to start? Helpful usage stats are already there to help make an educated decision.
P. S. With this release, you now have the full collection of tools to quickly cleanup your workspace! Other features:
- Deactivate Forms
- Deactivate Workflows
- Archive Spaces
How many unused configurations have you already deactivated? 🫧
