TL;DR: Table view in Wrike shows your tasks, folders, and projects in a spreadsheet-like format with rows and columns. It is great for editing many items at once, managing custom fields, and getting a clear, organized overview of your work.
Hey Community! 👋
If you like seeing your work laid out neatly in rows and columns, like a spreadsheet, then Table view is for you. It is one of the most popular ways to view and manage work in Wrike, and it is a great starting point for new users. Let's break it down together.
What is Table view?
Table view displays the items inside a space, folder, or project in a spreadsheet-style layout. Each row is a task, folder, or project, and each column shows an attribute like Assignee, Status, Start date, Due date, or a custom field.
With Table view you can:
- View your work in a clear, spreadsheet-like format
- Add, hide, and rearrange columns (fields)
- Edit many items at once with mass actions
- Sort, filter, and group your items
- Create new tasks, folders, and projects right from the view
How to open Table view
- Open a space, folder, or project from the sidebar.
- Look at the toolbar near the top. You will see your views listed as tabs.
- Click + View next to the existing views.
- Select Table from the list.
- Your Table view opens. Switch back anytime by clicking the view tab at the top.
How to customize your Table view
Here are the basics every new user should know:
Action | How to do it |
|---|
Add or remove columns | Click Fields above the view and toggle columns on or off |
Sort items | Click the caret next to Sort, or click a column name |
Filter items | Click Filter and choose Wrike filters or custom field values |
Group items | Click Group and pick a field to group by |
Expand or collapse | Click the caret icon next to an item, or use the Expand/Collapse button |
Adjust density | Choose Compact or Default mode to show more or less data at once |
A simple real-world example
Imagine you are managing a content calendar.
You open the project in Table view and add columns for Assignee, Due date, Status, and a custom field called Content Type. Now you can see every article, who owns it, when it is due, and where it stands, all in one glance. Need to push five deadlines back a week? Select them all and use mass actions to shift the dates in one go. 🎉
Good to know
- Columns are per location. To see a custom field as a column, that field needs to be added to the folder or project you are viewing.
- Field changes can affect teammates. On a shared (public) view, changing which columns show can change the view for others too. If you want a layout just for you, create a private view.
- Need a consistent layout? You can copy a view to other locations, or set it up in a blueprint so new projects inherit it.
- Reorder items by clicking and holding the drag icon next to the row number, then dropping it where you want.
Learn more
Want to go deeper? The Wrike Help Center has a full walkthrough with examples and tips:
Related posts in this series:
📌 See the big picture across all layouts: How to use views in Wrike
📌 Track work by status with drag-and-drop cards: What is Board view in Wrike? (link coming soon)
📌 Map out timelines and task dependencies: What is Gantt chart view in Wrike? (link coming soon)
Over to you
What is the first thing you want to track in Table view: deadlines, assignees, or a custom field of your own? Drop a comment and tell us how you are setting yours up. If you are not sure which columns to add, describe your workflow and the Community will help you build it! 💬
